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Effective Date: 11-Feb-2026

Privacy Policy

At ChampSoft, we value your privacy and are committed to protecting your personal data. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website or engage with our services.
OUR CORE COMPETENCIES
OUR CORE COMPETENCIES

Introduction

Your privacy is important to us.

ChampSoft (“ChampSoft,” “we,” “us,” or “our”) respects your privacy and is committed to protecting and handling personal information responsibly that you share with us. This Privacy Policy explains how we collect, use, disclose, and protect information when you visit or interact with our website at https://www.champsoft.com (the “website”).

This Privacy Policy applies only to information shared and/or collected through the website. This policy is not applicable to any information collected through other channels (e.g., service engagements or offline communication).

Consent
By using our website, you hereby consent to our Privacy Policy and agree to its terms.

1. Website Visitors

Like most websites, we collect certain information automatically when you visit our website, such as:
  • Browser type and version
  • Device type and operating system
  • Language preference
  • Pages viewed and time spent
  • Referring/exit pages
  • Date and time of visit
  • Approximate location (derived from IP address)
  • Internet Protocol (IP) address

We use this information to operate the website, improve performance and usability, understand visitor engagement, and help maintain security. This information is collected to support trend analysis, website administration, user activity monitoring, and the aggregation of demographic information.

2. Personal Information We Collect

The personal information we collect depends on how you interact with our website. ChampSoft primarily operates as a B2B services provider, and most information we receive relates to business contacts and professional communications.
You may provide personal information when you:
  • Submit a contact, enquiry, or support form
  • Request a demo, consultation, or proposal
  • Subscribe to communications (if offered)
  • Apply for a job or submit a resume
  • Communicate with us via email, phone, or other channels linked from our website
The types of personal information we may collect include:
  • Name
  • Business email address
  • Phone number
  • Company name and job title
  • Country/region
  • Message content and other information you choose to share
  • Recruitment information (e.g., resume/CV, employment history, education, work authorization status, and similar information you submit)

Sensitive information: Please do not submit sensitive personal information (such as government ID numbers, financial account credentials, or health information) through website forms unless specifically requested for a legitimate purpose. If you submit such information, you consent to our processing of it in accordance with this Privacy Policy and applicable law.

We do not intentionally collect sensitive personal information for the purpose of inferring characteristics about you.

3. How We Use Information

We use the information we collect in various ways, including to:
  • Respond to enquiries and communicate with you about your request.
  • Provide sales and customer support, including evaluating your needs and proposing services.
  • Manage recruitment, such as reviewing job applications and communicating with candidates.
  • Operate, maintain, and improve our website, including troubleshooting and analytics.
  • Maintain security, prevent fraud, and monitor for suspicious activity.
  • Ensure compliance with legal obligations and enforce our applicable terms, policies, and agreements.
  • Send marketing and promotional communications in accordance with applicable laws; you may opt out at any time.
We do not use website-submitted information to make automated decisions that produce legal or similarly significant effects about you.

4. Sharing and Disclosure of Information

We may share personal information in the following circumstances:

A. Service Providers and Vendors

We may share information with trusted third-party vendors that perform services on our behalf, such as:
  • Website hosting and content delivery
  • Customer relationship management (CRM) tools
  • Analytics providers
  • Email and communication platforms
  • Security and monitoring tools
  • Recruitment platforms (if used)

Such service providers are permitted to use personal information only to deliver contracted services and are obligated to maintain its confidentiality and security.

B. Corporate Transactions

If we are involved in a merger, acquisition, financing, reorganization, bankruptcy, sale of assets, or similar transaction, personal information may be disclosed as part of that transaction, subject to appropriate protections.
C. Legal Requirements and Protection
We may disclose information if we believe disclosure is necessary to:
  • Comply with applicable laws, regulations, lawful requests, or legal processes.
  • Answer governmental inquiries, court orders, or subpoenas.
  • Protect the rights, property, or safety of ChampSoft, our customers, visitors, or the public.
  • Identify, mitigate, and respond to fraudulent activity, security threats, or technical problems.

5. Data Security & Retention

We implement appropriate technical, administrative, and physical measures to protect your personal information from unauthorized access, disclosure, alteration, or destruction. While we strive to protect your information, no method of transmission over the internet or electronic storage is completely secure, and we cannot guarantee absolute security. We retain your information only for as long as necessary to fulfil the purposes outlined in this policy or as required by law.

Breach notifications: If we become aware of a data breach affecting personal information under our control, we will notify affected individuals and/or regulators where required by applicable law.

6. Cookies and Similar Technologies

We use cookies and similar technologies (such as pixels and tags) to:
  • Enable website functionality
  • Analyze website traffic and usage
  • Remember preferences
  • Support advertising and remarketing (where enabled)

Where required by law, we will request your consent before placing non-essential cookies, and you may update your preferences at any time using our cookie banner or settings tool (if available). You may also control cookies through your browser settings. If you disable cookies, some website features may not function properly.

7. Third-Party Links & Services

Our website may contain links to third-party websites or services not operated by ChampSoft. We are not responsible for the privacy practices, content, or security of third parties. We recommend that you review the privacy policies of any third-party websites or services before submitting personal information.

8. Google Ads and Similar Advertising Services

We may use Google Ads and similar platforms for advertising, including remarketing to people who have previously visited our website.
These services may use cookies or similar technologies to collect information about your visits and show ads on third-party websites (including Google Search and partner sites). You can manage ad personalization through your Google account settings and may opt out of certain targeted advertising via industry opt-out tools or your cookie preferences where available.
Any information collected through these technologies is processed in accordance with this Privacy Policy and the applicable policies of the relevant advertising providers.

9. Your Rights and Choices (GDPR/CPRA)

A. GDPR rights (Rights of Data Subjects under EU Data Protection Law)

If you are located in the EEA or the UK, you are entitled to certain data protection rights under the GDPR. These rights include the following:
  1. Right of Access
    You may request confirmation as to whether your personal data is being processed and, where applicable, obtain a copy of such data.
  2. Right to Rectification
    You may request that inaccurate or incomplete personal data be corrected without undue delay.
  3. Right to Erasure (Right to be Forgotten)
    You may request the deletion of your personal data under certain circumstances, including where the data is no longer necessary, consent has been withdrawn, or the data has been unlawfully processed.
  4. Right to Restrict Processing
    You may request that the processing of your personal data be restricted while the accuracy of the data or the lawfulness of the processing is being verified.
  5. Right to Data Portability
    You may receive your personal data in a structured, commonly used, and machine-readable format and request that it be transmitted to another controller.
  6. Right to Object
    You may object to the processing of your personal data where such processing is based on legitimate interests or for direct marketing purposes. Objections to direct marketing will always be honored.
  7. Rights Related to Automated Decision-Making and Profiling
    You have the right not to be subject to decisions based solely on automated processing, including profiling, that produce legal or similarly significant effects, except where permitted by applicable law.
  8. Right to Withdraw Consent
    You may withdraw your consent at any time where the processing of personal data is carried out on the basis of consent.
  9. Right to Lodge a Complaint
    You may lodge a complaint with a relevant Data Protection Authority (DPA) if you believe that your data protection rights have been infringed.
B. CPRA (California) Rights
If you reside in California and are subject to the CPRA, you may be entitled to the following rights:
  • Be informed about the categories of personal information we collect, use, and share
  • You may request the erasure of personal information, subject to applicable legal exceptions.
  • Request the correction of inaccurate personal information
  • Opt out of the sharing of personal information for cross-context behavioral advertising, where applicable
  • Not be discriminated against for exercising your rights
To exercise your applicable rights, please contact us using the information provided in the Contact Us section. Identity verification may be required prior to processing your request.

10. International Data Transfers

ChampSoft may process and store personal information in countries outside of your country of residence, including jurisdictions where our service providers operate. Where required by law (such as under the GDPR or UK GDPR), we implement appropriate safeguards for cross-border data transfers, including Standard Contractual Clauses or other lawful transfer mechanisms.

11. Children’s Privacy

Our website is not intended for use by children under the age of 18 (or the age of legal majority in your jurisdiction) and we do not knowingly collect personal information from children. If you believe that a child has submitted personal information through the website, please contact us so that we can take appropriate corrective action.

12. Changes to This Privacy Policy

We may revise this Privacy Policy periodically. Any updates will be posted on this page, and the “Effective Date” will be updated accordingly. Unless otherwise stated, revisions will take effect as of the date they are published. Your continued use of the website following the effective date of any changes constitutes your acceptance of the updated Privacy Policy.

13. Contact Information

If you have any questions, concerns, or requests regarding this Privacy Policy or our privacy practices, please contact us using the details provided below.

ChampSoft Inc.
Email: info@champsoft.com
Phone:  (888) 964 4510
Address: 5200 Maryland Way, Suite 320

Brentwood, TN 37027

USA

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